Bookkeeper - Part-Time

JOB SUMMARY The part-time Bookkeeper is to provide support to the CFO to ensure accurate accounting records are kept for Green Seal. In particular, this person is responsible for all Accounts Receivable and Accounts Payable and for other key accounting functions such as preparing Journal Entries and reconciling cash balances each month. This is a part-time hourly role with a target of 20 hours per week, but with some flexibility to provide more support as needed at certain points of the year such as during the annual financial audit. ESSENTIAL JOB FUNCTIONS & KEY OUTCOMES Accounts Payable Reviewing all account-payables submissions to ensure accurate account categorizing and entering transactions into Zoho Books Setting up new vendors in Zoho Books and ensuring we have a related contract, a W9 and ACH details from the vendor. Setting up all vendor bills in Zoho Books and seeking approval from the CFO to process payment. Processing all vendor payments after being approved. Vendor payments should be made via ACH for US based vendors and via wire transfer for international vendors. Coordinating with all Green Seal staff to ensure timely signing of contracts and payment of invoices Accounts Receivable Send out monthly recurring licensing invoices. Convert Estimates set up by the sales team to Invoices and send out to the customer. Work with customers to proactively encourage customers to pay electronically via ACH or credit card. For customers that do pay via check - reviewing, endorsing and depositing all checks received for deposit Entering deposits into the Zoho Books and reviewing account receivables to make sure daily deposits have been submitted correctly. Following up on all past due customer invoices to ensure the median days to payment is less than 35 days for new business and less than 50 days for recurring licensing payments. Monthly financial closing activities Recording payroll entries as journal entries from payroll reports Entering month-end journal entries into tracking spreadsheet as well as in Zoho Books Reconciling monthly bank statements and corporate credit card statements Assisting with key annual financial processes Assisting CFO in preparing all documentation required for the annual financial audit Assisting CFO in producing required paperwork/filings such as 1099s for contractors Other ongoing tasks Assisting CFO with various other reporting and analysis requests related to Green Seal’s finances Reviewing expense reports submitted in Zoho Expense (on-line expense reporting software). Expense reports should first be approved by the employee’s supervisor in Zoho Expense. Once approved, Accountant should review and process reimbursement via Forte (online payment gateway). Reviewing all bi-weekly timesheets for accuracy EDUCATION, EXPERIENCE & CREDENTIALS Bachelor’s degree preferred in Accounting, Finance or other similar field Experience with one or more accounting software platforms (e.g. Quickbooks, Zoho Books, Sage, NetSuite) Experience working with key accounting reports such as the General Ledger and Trial Balance Knowledge of efficient and effective processes for Accounts Payable and Accounts Receivable Apply tot his job