Executive Assistant

Macro is a recognised global specialist in facilities management, and they are seeking an Executive Administrative Assistant to provide high-impact administrative and business development support to the Regional Director of Operations Americas. The role requires a proactive, highly organized professional to manage complex calendars, support sales initiatives, and handle sensitive information with discretion. Responsibilities Manage and optimize calendar, travel arrangements, and meeting logistics Prepare briefs, presentations, and follow-up documents Organize business development activities including pipeline updates, client and prospect meetings, and proposal logistics Coordinate internal and external stakeholder communications Handle confidential data with integrity and compliance Support the execution of key initiatives within growth agendas Skills High-level support experience Familiarity with sales cycle support and CRM platforms Comfortable working in a hybrid mode with NYC presence Exceptional organization and time management Discretion and trustworthiness Strong written and verbal communication skills Initiative and tenacity Strategic partnering across functions Technical proficiency with MS Office and CRM systems Proactive and energetic mindset Ability to manage multiple priorities Strong interpersonal presence and confidence Strategic thinking and problem-solving skills Sensitivity in handling confidential information Company Overview Macro offers global facilities management and workplace services, focusing on operational efficiency and sustainability. It was founded in 2002, and is headquartered in London, England, GBR, with a workforce of 501-1000 employees. Its website is